For plans: Free, Starter, Standard, Pro
Works on: desktop browser, mobile app
This article shows you how to create group events in your calendar and book spots for clients. If you use a calendar for individual appointments instead, see How to create bookings for individual appointments.
How to create an event
Click on a specific date and time directly in the calendar. A form will open where you fill in all the necessary details:
Event name — Make it clear enough so clients understand what the event is about.
Assign service — Choose the service this event relates to.
Assign staff — Select the staff member who will lead the group event.
Time — Set the date and time for the event.
Duration — Automatically preset by the assigned service length, but you can adjust it.
Capacity — Prefilled from the service settings. Learn more about class capacity.
Description — Displayed on the Booking Website when clients click the info icon on the event.
Price — Filled from the service settings, but you can change it for this specific event.
Color — Choose a color to visually distinguish events in the calendar.
Repeat — For regular courses or lessons, set up a recurrence instead of creating each event individually.
This event is private — For closed groups only. Only clients who receive a direct booking link can book it.
Via the Create new button
In the Calendar tab, click the Create new button in the top left corner.
Click on the selected Class, or select Group event from the top menu if it's a group consultation without a dedicated service.
Assign the employee.
Review the summary: set the start and end date and time, configure recurrence, choose who can book, and add a description if needed.
Click the blue Save and continue button.
Creating group events in the mobile app
Open the Calendar tab and tap the blue plus button. Fill in the necessary details and save by tapping the tick in the upper right corner.
How to book a spot for a client
Once your event schedule is set up, clients can book through the Booking Website, or you can create bookings for them directly:
Click on a specific event in the calendar and fill in the client's name, email address, and phone number.
Choose whether to book one or more spots.
Click the Add button to confirm.
The booking is immediately reflected on the Booking Website, where the number of remaining spots updates automatically.